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November 10, 2016  TAGS:  RESOURCES

Wedding Planning Checklist - Part 3

This is a four part series of posts courtesy of Niceties & Nuptials Boutique on being organized and planning checklists in the months leading up to your wedding. 

Wedding Planning Checklist - Three to One Month Before Your Wedding | Niceties & Nuptials Boutique | Vermont Bride Magazine

The Second Posting in our Series of Wedding Planning Checklist covered the periods of “Eight-to-Six Months” and “Five-to-Four Months” in Advance of Your Wedding. 

In this blog posting, we will address the Checkpoint Periods of “Three-to-Two Months” and “One Month” in Advance of Your Wedding.

THREE-TO-TWO MONTHS IN ADVANCE OF YOUR WEDDING:

  • Wedding Bands: Purchase wedding bands; allowing time to resize and engrave.
  • Wedding Invitations: Mail wedding invitations along with RSVP card, menu card and directions eight to six weeks prior to ceremony; specifying RSVP cutoff three weeks after the mailing.  RSVP Responses: Maintain records of RSVP acceptances vs. non-acceptances.  NOTE:  Recommended to be included in your wedding invitation record database.
  • Floral Selections: Make final selections of flowers with your contracted florist(s) for the wedding party, attendants, both sets of parents and grandparents, other family/friends involved in the wedding, venues, cake, decorations, etc.  And remember the bride’s toss bouquet.
  • Reception Menu: Make final reception menu selections with your contracted reception venue(s) or caterer(s) as required.  Order menu cards to be mailed with wedding invitations.
  • Rehearsal Dinner Invitations: Mail your rehearsal dinner invitations to wedding party and decided upon invitees; including selected out-of-town guests.
  • Bridesmaids Dress Fittings: By now dresses should have arrived.  Arrange for individual fittings; to include undergarment and shoes.
  • Wedding Programs: Decide upon your wedding program and have printed; or can easily be done on a computer.
  • Ceremony Songs/Readings: Decide what songs/readings you desire for your ceremony.  Provide your selections to chosen people and include in your ceremony timeline. 
  • Ceremony/Reception Timelines: Create an order of events for your ceremony and reception; providing copies to your Wedding Officiator, Reception Coordinator, vendors and wedding party; allowing ample time for feedback and changes if necessary.
  • Reception Toasts: Decide and make a list of whom you wish to speak/make toasts at the reception; making your desires know to them as well.
  • Ceremony/Reception Seating: Plan seating arrangements for the ceremony and reception.   Consider outlining the reception room on a large sheet of paper.  Then draw the various table shapes onto the paper; assigning table numbers starting with the bridal party table.  Proceed by placing sticky notes for the number of settings onto each table.  On each note, write the table number and name of guest assigned to that table; allowing you to move guests around as required but be sure to change assigned table numbers to notes accordingly. To simplify, you may want to use difference sticky note colors for female versus male. 
  • Favors: Order reception favors for your guests.  Favors representing your city or state are a good bet; i.e., jelly/syrup, chocolates, pottery, mini plants!  
  • Wedding Purchases: Purchase guestbook/pen, flower-girl basket, ring-bearer pillow, toasting flutes, guest-baskets, disposable cameras, etc.
  • Marriage License: Apply for your marriage license; obtaining a few extra copies.
  • Wedding Announcement: Submit your wedding announcement and wedding photograph to your local newspaper.  Check their publication’s website in advance of doing as some have strict requirements regarding wedding photos.
  • Officiant Review: Meet with officiant to review ceremony details.
  • Wedding Registries: Review and update wedding registries as required.
  • Wedding Dress Restoration: Research Wedding Dress Restorations to determine how you wish to have your wedding dress treated for restoration; after being professionally cleaned.
  • Music Play List: Finalize your chosen music play list with contracted musicians, band or DJ; providing a list of your selections along with specific requests and restrictions.  During the meal, it is appropriate to request the music volume be lowered.  Also, a nice touch is to have small pads of paper on each guest table to allow them to write down song requests.
  • Photographer Meeting: Meet with contracted photographer to discuss your desired photographs and specific people you wish to be photographed with; creating a detailed list of your desires.  It is recommended that you and photographer walk through the ceremony and reception facilities to establish desired photo locations and shots.  Decide if photographer will be required during your wedding preparations and/or prior to the ceremony; making arrangements for at this time.
  • Wedding Vows: It is time to start writing your wedding vows.
  • Dress Fittings: Be sure that all fittings are scheduled for the entire wedding party and parents.
  • Old/New/Blue: Decide on the “something old”, “something new”, “something borrowed” and “something blue” to carry on your wedding day.
  • Spa/Beauty Treatments: Schedule Spa/Beauty treatments for you and your bridal party.
  • Wedding Day Timeline: Finalize your wedding day timeline for ceremony and reception and provide to your vendors, officiator and wedding party.
  • Wedding Day Transportation: Finalize the wedding day transportation requirements with contracted transportation vendor(s).  Provide written ceremony and reception timelines and overall directions for driver(s).
  • Attendants Gifts: Purchase gifts for all wedding attendants; to be presented at the rehearsal dinner.  Personalized gifts are always a great idea!  NOTE:  Be sure to browse Nuptials & Niceties Boutique Website (nuptialsboutique.com or nuptialsandnicetiesboutique.com) for a wide selection of gifts your bridal parts, family members and friends; including an array of personalized items.
  • Reception Seating: Finalize your reception seating arrangements with reception coordinator.
  • Bachelorette Party: Usually the maid-of-honor arranges your night out with girlfriends.  If not mentioned, however, it is permissible to inquire about it.  ENJOY!
  • Honeymoon Itinerary: Write out your honeymoon itinerary; leaving a copy with family at home.

ONE MONTH IN ADVANCE OF YOUR WEDDING:

  • Late RSPVs: Phone people who have not yet responded to your invitations.
  • Rehearsal Dinner: Mail the rehearsal-dinner invitations.  Be sure to include all the wedding party, family and friends involved in the wedding and selected out-of-town guest desired.
  • Vendor Confirmations: Reconfirm date, arrival times and locations with all contracted vendors.
  • Wedding License: Pick up your marriage license along with three extra copies as requested.
  • Honeymoon: Confirm all honeymoon reservations and pack for honeymoon.
  • Wedding Rings: Pick up resized and engraved wedding rings.
  • Wedding Programs: If ordered, pick up wedding programs.
  • Wedding Dress Fitting: Schedule another dress fitting with undergarment and shoes.  Allow for one more fitting the week prior to your wedding date to assure a proper fit; can cancel.
  • Hair/Makeup Confirmations: Confirm scheduled appointments with hair/makeup contractors for bride and bridesmaids.  Also schedule to get your hair cut/colored if desired.
  • Vehicle Driver(s):  Confirm transportation date, times and directions for vehicle drivers; allowing chauffeurs required time to establish necessary routes.
  • Reception Bar: Determine reception bar allowances; i.e., drinks covered through entire reception, within an established timeframe or up to a total dollar amount.  Understand how bar charges will be handled; requesting to see prior to paying incurred bar tab.
  • Thank You Notes: Be sure to send thank you notes for wedding gifts received early.

In our final Wedding Planning Checklist, we will address the periods of “Two Weeks” and “One Week” in Advance of Your Wedding.